150 Essential Business or Freelancing Tools and Resources

Whether you have your own business or you’re a freelancer, without the right tools you can’t work. Luckily, the internet is full of essential tools and resources, so we made a list of 150 tools and resources. Some are free, others are not.

Take a look at the following large list, we hope it will help you or your business!
(And yes, of course you need (most of the time) only one of each category!)

Note: all the categories and links are in alphabetical order and not in order of importance or usefulness!

Advertising and Marketing
The following resources/tools will help you with your marketing campaign. (Also take a look at the email campaign section, if you want to send email campaigns of course.)

  1. AdEngage – Text ads (also image and text ad combined.)
  2. Adbrite – Text and banner ads.
  3. Adwords – Text ads on Google searches.
  4. Bidvertiser – Online ads.
  5. ConstantContact – Email marketing and surveys.
  6. Kontera – Contextual ads
  7. Professional On The Web – A portfolio directory for web agencies and freelancers. Get yourself Listed.
  8. Review Me – Get your service or Web site reviewed by bloggers.
  9. Text Link Ads – Text ads.

Email Campaign
The following resources/tools will help you to send newsletters or setup an email campaign.

  1. Aweber – create and send, email campaign and newsletter.
  2. Breeze – create and send, email campaign and newsletter.
  3. Campaign Monitor – create and send, email campaign and newsletter.
  4. Dropsend – Email files up to 1GB.
  5. Icontact – Email marketing service.
  6. MailBuild – create and send, email campaign and newsletter.

Invoice / Billing
The following resources/tools will help you with your invoicing.

  1. Billable – Invoice tracking service.
  2. Billing Orchard – An online electronic billing software application that maintains hourly time billing, along with flat fee and recurring billing, managed using your web browser.
  3. Blinksale – Easy to use invoicing software.
  4. CashBoard – tracks time and money.
  5. Excel Invoice Creator – The name says it all, invoice creator for excel.
  6. Freshbooks – Invoicing system. Send, track and collect payments. Great for teams, freelancers and service providers.
  7. InvoiceMachine – A free web 2.0 application that let’s you create free and beautiful PDF invoices in a snap.
  8. InvoicePlace – Easy Invoicing.
  9. Invoice online – An online invoice generator.
  10. LessAccounting – Do less accounting! Track expenses, sales leads, create / send proposals, invoices.
  11. MS Office Accounting Express (Free) – Free Microsoft Accounting
  12. Paypal Invoicing – This site is for those PayPal customers to create their own invoices. This service is free to PayPal members.
  13. Quickbooks – Small business financial software
  14. Side Job Track – Free web-based job tracking, invoicing, reporting and project management.
  15. SimplyBill – Easy to use invoicing software.
  16. Vebio – online invoicing system designed specifically for freelance professionals, independent contractors, and self-employed business owners.

Job Boards
The following resources/tools will help you find a freelancer or if your are one, find a job or the next project.

  1. 37signals Job Board – Mostly full-time jobs.
  2. Authentic Jobs – Full time and freelance job board.
  3. BizReef – Freelance marketplace.
  4. CSS Beauty Job Board – Job board for web designers.
  5. Coroflot Job Board – Designer job board.
  6. Elance – List yourself for freelance jobs or find a freelancer.
  7. FWjobs – job board for web pros
  8. Get a Freelancer – Hire freelancer or search for next project.
  9. Guru – Freelancer listing service with job board
  10. Jobpile – Aggregates the best job boards on the web
  11. Krop – Tech jobs
  12. MinistryCamp Job Board – Job board for Christians.
  13. Monsterboard – If you seek a job in the Netherlands.
  14. Rent a Coder – Programmer job board.
  15. ScriptLance – For small projects.
  16. SlashDot – Jobs for IT professionals.
  17. WebProJobs – Freelance and full-time jobs.

The following resources will help you with your legal (information) needs. Protect yourself, your work and your business!

  1. AIGA – Standard form of agreement for design services.
  2. Copyright US – US copyright information.
  3. CreativeCommons – All sort of legal info and licensing.
  4. Freeadvice – Law & Legal advice.
  5. FindLaw – All kind of legal info.
  6. GLIN – Global Legal Information Network (search engine on laws en regulations.)
  7. HelpMeWork – US-services to help you focus.
  8. Legal Definitions – the name says it all.
  9. My New Company – Legal and general start-up information.

Miscellaneous Business Tools and Resources
The following resources/tools will help you with your business work.

  1. AIGA – spec work sample letters
  2. Business-Paper – manage and order business cards
  3. CPA Directory – Find a CPA. (Also pod-casts, video and quick-books.)
  4. Campfire – group chat and file sharing (images and code.)
  5. Darkroom – full screen, distraction free, writing environment.
  6. FaxZero – Send Faxes for Free.
  7. GoToMeeting – the easiest-to-use online meeting solution.
  8. Google Apps – Communication and collaboration tools from Google.
  9. HighRise – Track communication.
  10. Jewelboxing – Packaging for short run CDs and DVDs
  11. Media Fire – Send 100MB files online
  12. NextDawn – Programming (c and c++) Tutorials and resources.
  13. Trendwatching – scan the globe for emerging consumer trends.
  14. MS Visual Studio – all your developing needs.
  15. Work – How-to guides for your business .
  16. Wufoo – Make forms.
  17. Worlwidebrands – Wholesalers and drop-shipping.
  18. Paypal Instant Payment Notification – IPN developer page.
  19. XE – Quick and easy currency converter.

Note: seek legal advice from a professional before you make a legal decision. This can help prevent you from a lot of trouble.

Payments Online
The following resources/tools will help you with your online payments.

  1. Escrow – Online payment system that protects the buyer and seller.
  2. Google Checkout – quickly and easily buy from stores across the web.
  3. Moneybookers – Online payment system.
  4. Paypal – Online payment system.

Project Management and Organization
The following resources/tools will help you to organize and manage your projects.

  1. Web Project Management Software – Project manager is a web based project management software which gives it’s users the ability to plan, collaborate and track projects. A 30 day trial is available.
  2. Project management templates – Method123 is a project management information website which sells project management templates. You can find templates about feasibility studies, Business case, risk management and more.
  3. Project Management Methodology Software – MPMM is a project management methodology software for project management professionals and consultants. This software includes project templates, creation and sharing for project methodologies and a free trial.
  4. ActiveCallob – Plan your projects and track their progress. You can also Communicate with your team, clients, suppliers and everyone else.
  5. Backpackit – Organize your business and share information with your team. (to-do lists, notes, files, images, calendar, send reminders.)
  6. Basecamp – Project management, collaboration, and task software.
  7. Box – Store, share and access files online
  8. ConceptShare – Share designs and feedback tool.
  9. Comindwork – Project management free online software.
  10. CVS – Version control system. Runs on a server and clients can connect to share and save source code. (Open-Source.)
  11. Central Desktop – Shared workspaces.
  12. DotProject – Open source project management tool.
  13. GoPlan – Manage multiple projects with ease. Task management, calendaring, note sharing and issue tracking. Use RSS feeds and sync the Goplan calendar to your iCal, Outlook or phone to stay on top of dates and tasks.
  14. Microsoft Office project – Stay informed by controlling your project work, schedule, and finances, and effectively communicate project data.
  15. MonkeyOn – A to-do list for things that you want other people to do.
  16. MemotoMe – Reminder service.
  17. ProposalKit – Proposal and contract management tools.
  18. Remember the milk – A to-do list manager. Available in many languages.
  19. Relenta – Managing of your email, contacts, documents and activities.
  20. Subversion – Version control system. (Will replace CVS in future.)
  21. SBA – Plan, start and manage your business, help and advice.
  22. TadaList – Easiest to-do list on the net and it is free.
  23. Toodledo – A to-do list manager. Easily organize, search and sort through your tasks.
  24. Wridea – Free tool for writers. Create categories and organize your ideas. Never forget your ideas again. Save them as you have them.
  25. Writeboard – Collaborative writing software. Write, share, revise, compare.

Time Tracking
The following resources/tools will help you to keep track of your time.

  1. Easytimetracking – Powerful, yet extremely easy-to-use time management and customer billing application.
  2. FourteenDayz – Online time tracking. Useful for team’s.
  3. FunctionFox – Simple time tracking and project tracking for small companies.
  4. Harvest – Simple time tracking.
  5. PunchyTime – A simple time tracking tool.
  6. RescueTime – A web-based time management and analytics tool for information workers who want to be more productive.
  7. SlimTimer – A timer that tracks jobs on a main web interface
  8. Tick – Time-tracking and budget application.
  9. Time Assistant – Professional timesheet software
  10. TimeTracker – A free simple tool to keep track of the time you spend on any task. Think of it as a to-do-list with a clock.
  11. TimePost – Timer that plug-in for Harvest, Base-camp and Tick.

Web-site (Building) Related Tools and Resources
The following tools and resources will help you with your web-site or blog.

  1. Amazone S3 – Cheap and Fast Storage (example for web stream videos)
  2. AgencyFusion – Outsource web-programmers
  3. Big Stock Photo – for the photo’s on your site.
  4. ExpressionEngine – CMS application.
  5. Coffeecup – Html editor, flash form builder.
  6. CSS validate – Check your Cascade style sheets.
  7. Doc2PDF – Free doc to PDF converter.
  8. Formsite – Web forms and surveys
  9. FotoSearch – for the photo’s on your site.
  10. FeedBurner – for your RSS feeds.
  11. FLV player – easy and flexible way to add video and audio to your website.
  12. Google Analytics – track your website stats.
  13. Html Validate – Check your html.
  14. Inblogit – Free blogging tool.
  15. Icebrrg – web forms.
  16. IconBuffet – Icons.
  17. istockphoto – for the photo’s on your site.
  18. Jungle Disk – Online storage for 15 cents a gigabyte.
  19. LightCMS – Content management.
  20. Lorem Ipsum – Lorem Ipsum generator for dummy web-pages.
  21. Media Temple – Easy to set up and use hosting.
  22. Mosso – Advanced hosting at a reasonable price.
  23. MyDomain – Domains few bucks per year.
  24. NVU – Web Authoring System for Linux Desktop, Microsoft Windows and Macintosh users.
  25. PublicSquare – Web Publishing.
  26. Rackspace – All your dedicated hosting needs.
  27. SiteKreator – Instant websites.
  28. Shutterstock – for the photo’s on your site.
  29. Squarespace – Publishing system for websites and blogs.
  30. StrongSpace – Secure Back-up.
  31. Template Monster – Website template company.
  32. WordPress – No words needed, I think!
  33. Wamp – If you need a quick test platform on windows (Apache, MySql and PHP.) Note: on Linux is it called Lamp.
  34. psd2html – Make websites Photoshop and convert to html.
  35. XML validate – Check your XML files.
  36. You Send It – Send files up to 2GB online

If you know other useful tools or recourses then leave a comment!

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16 Responses to “150 Essential Business or Freelancing Tools and Resources”

  1. Greg on June 11th, 2008 12:30

    Great list but you missed Fanurio.

    Fanurio http://www.fanuriotimetracking.com helps with the less appealing aspects of freelancing like invoicing and keeping track of time. It’s a useful application, with a user-friendly interface.

  2. Alice on October 13th, 2008 09:52

    + 1 – you can add Wrike to project management tools. Wrike’s killer features are email intagration, multiple project views and interactive Gantt chart.

  3. Hubert Rainer on October 20th, 2008 11:04

    You can also check another “Project Management and Organization” Tool to generate proposals and Business contracts: http://www.proposalsmartz.com/

  4. John on January 13th, 2009 18:35

    Another great tool for small businesses who need time tracking, project management, invoicing, and document sharing, is Intervals.

  5. alex on April 25th, 2009 19:28

    Nice resourceful list.
    you can add services of http://xhtmlcandy.com/ to list of coders. thanks

  6. Mark Wolters on July 6th, 2009 17:23


    Great List! I would like to recommend one additional resource for the website building section: canstockphoto.com

    Can Stock Photos offers professional royalty free stock photography at prices you can afford. We offer free weekly downloads with thousands of new images added every week.

  7. Ronlad on November 19th, 2009 11:54

    Nice list! HourDoc is tool for Time Tracking. http://www.HourDoc.com is right treatment for time and labor management processes has to be an easy-to-administer and affordable solution for Freelancers, supervisors, employees and HR and payroll managers. They offer free application to companies less than 50 employees. You must Try it!

  8. Anders N on December 26th, 2010 11:50

    Great compilation!
    Let me contribute by adding Timeduty.com, a cloud based time tracking application to the list.

  9. Paul on April 18th, 2011 22:16

    Another useful tool for your list is 1DayLater.com – one for either your invoicing or time tracking sections – http://1daylater.com Hope that’s useful!

  10. KC on January 23rd, 2012 14:08

    Great list of freelance tools and resources. Using these tools it can help you manage your business effectively. As a freelancer I also track time which allows me to do more work with less time. Using this tool I also schedule my entire tasks this way I can limit wasted time and improve productivity. With a bit of self discipline I can effectively follow scheduled task and finish it on time. I would say that with the right tools and resources plus self discipline, my time management strategy is very effective. This tool is what I personally use to track time accurately.

  11. David on January 23rd, 2012 19:35

    I would recommend http://vkolab.com to freelancers for their project management needs, a good and free tool to start off with.

  12. Marie-Eve on March 8th, 2012 22:33

    Do you know Kiwili ?
    It works with all the platforms (Mac, PC, Linux, iOS, Android) and there’s even an iPhone version. The app allows you to manage your time, create and send bills, get paid online, organize your projects, create your reports and so on. Here’s the link https://www.kiwili.com

  13. time and attendance on July 11th, 2012 08:48

    Also try Replicon’s easy to use and completely hassle free solutions.

  14. Rohit Lakshman on July 30th, 2012 09:37

    A very good list of utilities you have put up! You should also include HappyFox (http://www.happyfox.com). HappyFox is a helpdesk system and customer support software, which is a valuable addition to any team with its powerful automation features and clean interface. It comes with priceless features such as Smart Rules, Canned Actions, Knowledge Bases etc that help deal with customers with ease and efficiency.

  15. Yasmin Clark on October 11th, 2013 08:36

    I would like to suggest one more tool to your list and i.e. proofhub . You can try this software for free also.

  16. Barry on March 6th, 2014 14:11

    I think Proofhub is one of the better solutions I’ve seen (and used). It’s a pretty tightly integrated suite of products. I especially like its online proofing capabilities. Made approval workflows much simpler to handle. http://www.proofhub.com